24/02/13If you create a new user, give them a mailbox, and they seemingly fail to appear then don’t panic! The easiest way to do this is simply connect to Outlook Web Access, and query the GAL directly (OWA uses the GAL no the OAB like Outlook running in cached mode does). The User/Mailbox IS listed on the Server But NOT in Outlook.
Firstly and fore mostly: If you do anything in Exchange: Apply the “cup of coffee rule”, never make a change then go and prove that change works straight away! However most of us work in the real world and you have a user who needs to use this mailbox yesterday! Remember, if you are looking at the Global Address List in Outlook then you are NOT looking at the Servers Global Address List*.
I noticed when I was setting up a mail contact in Office 365 (Wave 15) today that there is no way to hide contacts from the GAL via the web based user interface for Office 365 like there is for normal mailboxes.
You can however, hide contacts by using Powershell using the Set-Mailcontact cmdlet, this blog post will provide the code required for you to be able to easily hide contacts from the GAL.
So, you added Joe Smith to the company and you’ve right-click updated the “All Users” address list so he can be included in distribution lists and so that he receives emails on dynamic distribution lists. But wait, Joe is not appearing inside the GAL/OAB you just updated! If you’re using the web distribution of the offline address book, the Exchange Client Access Server waits for a ‘polling time’ to arrive before it updates…just like any standard DFS (distributed file system) in Active Directory.
Then you right clicked the OAB and selected ‘Update’. The default time is 480 minutes and of course, we don’t want to wait that long.
Simply enter the email address of the contact that you would like to hide (or unhide) and copy all of the generated code into a Powershell window and the change to the contact will be made.
You can tell the difference by the icons that appear to the left of the names in List view.Use a contact group (formerly called a “distribution list”) to send an email to multiple people—a project team, a committee, or even just a group of friends—without having to add each name each time you want to write them.To create contact group: For information about contact groups in for Mac, see Create a contact group in Outlook for Mac.If you’re always emailing the same group of people, you can create a contact group (previously called a distribution list) that includes all of the recipients by using a previous email that you sent to them.Then, the next time you want to contact them or schedule a meeting with them, you can add the contact group to the To line of your message, instead of adding each person individually.